QUEEN ALEXANDRA COLLEGE AND SAGE INTACCT FOR EDUCATION FROM ION

About Queen Alexandra College (QAC)

Queen Alexandra College (QAC) is an independent specialist college situated in Harborne, Birmingham, with two additional campuses in the Birmingham area. The college provides residential and day programmes for students with a range of diverse needs, including visual impairment, autistic spectrum disorder, physical disabilities, and other learning difficulties. QAC serves 347 students through day programmes and accommodates 29 students in residential provision. Their curriculum includes personal development and vocational courses, spanning from pre-entry level to level 3.

Objectives

QAC had previously been using Sage 50 but, as the college expanded, it became evident that the system's capabilities were no longer sufficient. Their objectives included:

• Enhanced Reporting Capabilities: QAC required a more robust reporting system, as generating essential reports with Sage 50 proved to be inefficient and time-consuming.

• Streamlined Purchase-to-Pay Workflow: QAC's paper-based purchase-to-pay workflow was prone to errors, delays, and bottlenecks, necessitating a transition to an automated and digitised process.

• True Cloud System: The college sought to transition to a true cloud-based system capable of automating consolidation through multi-entity reporting.

• Automatic Bank Reconciliation: QAC aimed to automate the bank reconciliation process for improved efficiency.

QAC + Sage Intacct

To achieve these objectives QAC partnered with Sage Intacct and participated in testing and training sessions ION team’s specialists. Delivery of the project provided QAC with modern reporting tools including advanced capabilities such as the ability to provide granular detail. Additional support was provided during the go-live phase and account structures and balance sheets were constructed in order to meet key targets. Through their collaboration with Sage Intacct, QAC has now transitioned to a true cloud financial management system purpose-built with advanced reporting and automation tools to streamline operations.